Balloon decor contract template, free to copy.

This agreement is between [Business name] ("the Decorator") and [Client name] ("the Client") for balloon decor at the event below.

Event: [Type of event]
Event date: Saturday, June 12, 2027
Event time: [Start] to [End]
Venue: [Venue name and full address]   Indoor / Outdoor: [ ]
On-site contact: [Name and mobile number]

The Decorator will design, deliver and install: [describe each piece in plain words, for example "one 12 ft organic balloon garland in blush, sage, cream and gold on a white arch backdrop"].

The approved mockup or reference photo is a guide, not an exact picture. Balloon shades vary by brand and batch, and the Decorator may substitute a comparable color or size if a supplier is out of stock, and may make small adjustments on site for safety or to fit the space.

Total price: $850.

A deposit of 50% ($425) is due at signing. The deposit is non-refundable because it reserves the date and pays for design time and materials ordered for this event. The date is not held until this agreement is signed and the deposit is received.

The balance of $425 is due 14 days before the event, on or before Saturday, May 29, 2027. If the balance is not paid by then, the Decorator may treat the booking as cancelled by the Client under section 5.

Changes to colors, sizes, quantities, timing or location must be requested in writing. Changes requested fewer than 14 days before the event may not be possible. Any change that adds materials or labor will be quoted and must be paid before the event. Reducing the order after signing does not reduce the deposit.

Cancellation must be in writing (email or text to the Decorator counts). If the Client cancels:

a) 30 or more days before the event (on or before Thursday, May 13, 2027): the Client owes the deposit only ($425). Any amount paid above the deposit is refunded within 14 days.
b) Between 29 and 14 days before the event: the Client owes 75% of the total ($637.50), which includes the deposit.
c) Fewer than 14 days before the event: the Client owes the full total ($850), because balloons and materials are ordered and the date can no longer be rebooked.

Rescheduling: the Client may move the event once, with at least 14 days written notice, to a new date within 6 months that the Decorator has open. The deposit transfers to the new date. Costs already spent on dated or custom items are added to the new total.

If the Decorator has to cancel for any reason other than section 12, the Client receives a full refund of everything paid, including the deposit, within 14 days.

Balloons are affected by heat, direct sun, wind, rain and cold. Outdoors, latex can oxidize (turn matte), fade, pop or deflate within hours. The Decorator does not guarantee the look or lifespan of outdoor decor after installation is complete, and no refund is due for weather damage after setup.

If weather makes an outdoor installation unsafe, the Decorator may move it to a covered or indoor spot agreed with the Client, change how it is anchored, or reduce its size. The Client should name a backup location for any outdoor event: [Backup location].

The Client will arrange access to the setup area at least 2 hours before the event start time, with the space clear and ready. The Client is responsible for venue permission, any permits, and for telling the Decorator the venue's rules before the event, including limits on helium, confetti, tape, hooks, ceiling attachment, load-in routes and setup times.

The Decorator is not responsible for an incomplete or late installation caused by late access, venue restrictions that were not disclosed, or other vendors working in the space. Waiting time beyond 30 minutes may be billed at $[ ] per hour.

Balloons are the Client's to keep. Backdrops, arches, frames, stands, bases, weights, lights, neon signs and all other hardware remain the property of the Decorator and are provided on a rental basis.

Strike or pickup: [date and time]. The Client will keep rental items at the venue, indoors and secure, until pickup. Rental items that are lost, damaged or not available at pickup will be billed to the Client at replacement cost. A late pickup caused by the Client or venue may be billed at $[ ].

Uninflated or popped balloons are a choking hazard. Children under 8 need adult supervision around balloons, and popped pieces should be picked up and thrown away at once. Most balloons are natural rubber latex, which can cause allergic reactions. The Client will tell the Decorator before the event if a latex-free design is needed.

The Client and guests will not move, climb on, lean on, pull or hang items from the installation. The Decorator is not responsible for damage or injury caused by decor that has been moved or altered after setup. Foil balloons conduct electricity and helium balloons must not be released outdoors.

The Decorator may photograph and film the finished installation and use those images in its portfolio, website and social media. The Decorator will not post images that show guests' faces without permission. The Client may opt out of all marketing use by saying so in writing before the event.

The design remains the Decorator's creative work. The Client may share photos of the event freely and is asked to credit [Business name] where practical.

The Decorator will carry out the work with reasonable care. Except where the law does not allow a limit, the Decorator's total liability under this agreement is limited to the total price paid ($850). The Decorator is not liable for indirect losses, for venue charges caused by the Client's choice of location or attachment method, or for damage caused by guests, other vendors or weather after setup is complete.

Neither party is in breach if the event cannot go ahead, or the Decorator cannot perform, because of something outside reasonable control, such as severe weather, a venue closure, a government order, a supplier or helium shortage, illness or injury, or an accident in transit. In that case the parties will first try to reschedule under section 5. If that is not possible, the Decorator will refund amounts paid less the cost of materials already bought for the event.

This agreement is governed by the laws of [State]. It is the whole agreement between the parties and replaces earlier messages, quotes and conversations. Changes must be in writing and agreed by both parties. If one part of this agreement cannot be enforced, the rest still applies. Electronic signatures count as originals.

Client: [Client name]
Signature: ____________________   Date: __________

Decorator: [Business name]
Signature: ____________________   Date: __________